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Payroll Voucher Template

Payroll is a process in which a business pays its employees for the work done during a certain period of time. Most of the business employees are usually paid at he end of every month. However some employees are also paid on weekly, daily or even hourly basis.

It is important to keep a record of every payment you pay to your employees. Usually the payroll process can be properly recorded by filling a voucher at the payroll time. This voucher is called the payroll voucher and it may contain the following information.

  • Payroll Date and Time
  • Employee Name
  • Employer or Business Name
  • Accountant or the Issuer name
  • Work Hours
  • Hourly Rate
  • Gross Salary or Wages
  • Overtime
  • Commission (if applicable)
  • Bonus (if any)
  • Leaves deduction (if any)
  • Loan Payment (If applicable)
  • Insurance of provident fund deduction
  • Tax deduction
  • Net Salary or Wages
  • Medium of Payment
  • Account Number
  • Bank Name
  • Check Number or Cash Composition
  • Employee signature
  • Employer or Issuer signature
  • Business Stamp

Payroll Process

First, You will need to fill any applicable information from the above list in the payroll voucher. Then you should get it signed by the employee you are paying to. Finally you should sign it yourself and then give a duplicate of this voucher to your employee as a payment receipt. Make sure to keep the original payment voucher in your financial records as a payment proof against any future false claims by the employee.

We have designed a printable payment voucher template to help small business in their payroll process. It is free to download so feel free to use it for your business.

Payroll Voucher Template

Payroll Voucher Size and Printing Instructions

This voucher template is 8.5 inches wide and a little under 10 inches long but in practice, you will need a full 8.5 X 11 inches A4 letter size page to print it. There will be some empty space at the end of the page which can be used to write extra notes.

Here is the link to download this payroll voucher template in MS Word format

If you dont have MS Office then you can also download this payroll voucher in the PDF format below

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