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5 Best General Ledger Templates for MS Word

Accounting documents are extremely important to prove your business legitimacy. If you are not keeping proper accounts for your business transactions then sooner or later, you will definitely end up in a deep trouble. I am an accountant and I know it can sometimes be hard for small business owners to hire a dedicated accountant but you cannot use it as an excuse against any official govt audit. Therefore, I am going to upload all the necessary accounting documents on flyerstemplates.com to help small businesses. You don’t need to do anything, just print the templates using your printer and use them to keep your business accounts. Journal, Ledger and Trial Balance, these are the three main pillars of business accounts and all the remaining business documents heavily rely on them. Ledger I the most important in these three so today I am uploading 4 most important general Ledger format templates for your use. But before that let me tell you what is a General Ledger and how to use it!

What is a General Ledger?

Ledger is an accounting document which acts as a summary of all the business transactions recorded in a Journal. All the transactions being carried on by a business are recorded in Journal which later regularly gets recorded on the Ledger until the end of a business year at which point a trial balance document is prepared on the basis of this ledger to verify accounts accuracy. After that this accounting data is used to prepare balance sheets, income statement and other accounting reports.

T Account General Ledger

#1 Classic General Ledger or T Account Ledger

T account type general ledger is the most commonly used ledger in the world. It is suitable for almost any kind of small business. This type of ledger is divided into two equal and parallel sections; the left section is used to enter the debit transactions while the right-side section is used to enter the credit entries.

These accounting entries are imported from the accounting Journal which is an accounting book used to register day to day business transactions. So, every transaction entry only takes half of the row which in some situations can save some paper for you.

Please note that this ledger template also allows you to enter a sheet number for current sheet you can also enter the previous sheet number and the next sheet number at the bottom of each ledger sheet to avoid the mixing of pages.


You can download this ledger template using the following link
T Account Ledger (MS Word Format 30Kb)

You can Edit and print this template using MS Word however if you dont need to edit it then can also download it in PDF format using the following link

T Account Ledger (PDF Format 425Kb)

#2 Ledger for Small Business With Balance Columns

This is type of general ledger is also very commonly used and it is ideal for small businesses where very basic accounting procedures are used to calculate income. Unlike the T accounts ledger, in this type of ledger, every transaction entry takes a full line and the balance is calculated on every line instead of at the end of ledger. This is useful in such occasions when only a single person is dealing with business as well as the book keeping.

Ledger for Small Business


Although all the transactions are first written into the accounting journal but this type of ledger can be used to directly enter all the transactions and then log them in the journal later at the end of the day. Or you can even modify or use this template to use as an accounting journal.

Download this ledger for MS Word

Ledger for Small Business (MS Word Format 30Kb)

Download this ledger in PDF Format

Ledger for Small Business (PDF Format 414Kb)

#3 General Ledger for Financial Businesses and Nonprofit Organizations

This ledger template is very efficient at tracking accounting errors and are ideal to use in such businesses or organizations where more financial activities take place such as nonprofit organizations where fund raising needs to be recorded. Every transaction has its own split debit credit column and on the top of that every row has the balance calculation that too with its own debit and credit columns. This reduces the chances of accounting errors to almost none. Secondly, this ledger template also requires to mention the opening and closing balance at the start of each ledger sheet which assures to further eliminate any remaining chances of accounting errors.

Ledger for Non Profit Organization


Lastly this Ledger template also requires your book keeper to mention the sheet numbers of both next and previous Ledger attachment sheets which reduced chances of any unauthorized alterations in your account books.

Download this ledger template for MS Office

Ledger Template (MS Word 29Kb)

Download this ledger in PDF format

Ledger Template (PDF 418Kb)

#4 Landscape General Ledger Template

Your business may require a bit larger description for your day-to-day transactions so this landscape ledger template can be handy for you. It is a dual entry ledger so it enjoys all the benefits of the previous ledger template. However, it will obviously use more paper as printing in landscape will result in less rows. You can choose between this template and the previous one as per your business needs.

Landscape Ledger

Here is the Ledger template for MS Office

Landscape Ledger Template (MS Word 28Kb)

Download Link to PDF format

Landscape Ledger Template (MS Word 28K#b)

#5 General Ledger with Inversed Headers

This another general ledger template with inverse blue headers which makes the transactions area a bit more visible. It can aid some people with poor eye sight. Or you can simply replace your old black color ledger with this blue color one to make your accounting work a bit less boring.

Inversed General Ledger

Download in MS Word Format

General Ledger Template

or

Download in PDF Format

General Ledger Template